Minutes of the Annual General Meeting – 3rd October 2007

Held at The Club’s Meeting Room – Herne Mill.

 
Meeting opened at 2001

Those present 14
apologies received from : M3CSE G0LAA

Item 1 The minutes of the 2006 AGM having been read and accepted
Proposed by M3TTA
Seconded 2E0ATZ
Carried unanimously

Item 2.Chairman's report
The Chairman spoke of the difficulties in trying to raise items for meetings and he
proposed to hold a meeting of members in the new year to discuss the future calendar.
The Chairman pressed for more participation from members in helping with the calendar.
He also reported on the difficulties with the new Mills committee in that they had cancelled
our participation in the mills event for 2007 at short notice. He proposed to write to the
mills committee in April to propose a meeting with the committee to discuss the situation.
If the position of the Mill committee is unchanged, Karl M1DFM is checking for other venues
to participate in the event. He also reported that the BBQ cannot be held at the mill anymore
due to fire regulations, However Paul G3VJF has offered his QTH for future BBQs. It was
put to the meeting from the floor that could a picnic be arranged in place of a BBQ Suggestions
of venues were given such as Grove Ferry. This will be investigated. It was also pointed out
that Karl had been asked to look for a possible new venue in the event of our being asked to
vacate the mill.

Item3.
Secretary's report
Paul gave a resume of events and presentations throughout the past year

Item 4.
Treasurers report.
The treasurer went through the balance sheet and explained the current state
of accounts. He also explained the new Internet account that would give a larger
interest to the funds.
Proposed by G7GTD
Seconded by G2FMW
Carried unanimously

Item 5.
Election of officers
The Chairman stated that he was willing to stand for another year.
Proposed M3TTA
Seconded G8NXQ
Carried unanimously

The Secretary stated that he was willing to continue for another year.
Proposed 2E0ATZ
Seconded G8NXQ
Carried unanimously

The Treasurer stated he was willing to continue for another year.
Proposed G2FMW
Seconded M0DCO
Carried Unanimously.
G7RBB proposed a vote of thanks for all officers. This was carried unanimously.

Committee Members All stated that they were willing to continue for a further year.
Proposed G3NIR
Seconded G4LQI
Carried unanimously

Item 6
Construction contest. There were no entries. However it was carried over to the
Autumn Soup evening where members with items could have them judged.

Item 7
The Christmas dinner. It was reported by Paul that he had a booking tentatively arranged
the Rising Sun for December 18th. However following discussion it was found that some
members would be unable to attend that date and it was proposed to try and change it
to December 12th. Paul would contact the Rising sun and try to do this.
However after the meeting an Email was received from one member who realised that
they had made a mistake and that the 18th was viable after all.
Therefore the Christmas dinner WILL be held on the 18th of December at the Rising Sun
Beltinge and Paul will arrange for the menu to be published and price promulgated.

Item 8
Any Other business.

The proposed visit to Bletchley Park. Alan had only received enquiries from 5 people
wanting to participate.
To make if financially viable it need at least 10. After discussion it was decided to change
the date to wither May or June.. Alan & Eileen will liaise and arrange a date for either of those months and report back to the members.
A list of ideas of items for meetings was passed amongst members and from this,
a list of ideas was raised and these will be arranged in future.

A vote of thanks was made to Alan for his work in the past looking after our refreshments
at meetings and the BBQ.
A vote of thanks was made to the committee for all their work and support.

The Chair thanked all members for their continued support.

Meeting closed at 2120