Minutes of the Annual General Meeting – 3rd October 2005

Held at The Club’s Meeting Room – Herne Mill.

Meeting commenced at 2001
Number present 13

Apologies received from: G2FMW, G4SOT,G0LAA,G3ISD
M1FZL, G7EOE M1DHI

Item 1. Minutes of 2004 AGM, 
These were taken as written and passed unanimously

Item 2. Chairman's report
G3NIR George gave a report of the past year and in particular mentioned
the BBQ Cheese and wine and Junk sale which were very successful.
He then went on to highlight the problem of falling attendance and membership.
Also that the current survey which has been sent to all members on the Email 
list, had at present been very poorly responded to.
The Chairman also thanked those who had given support and assistance at club 
events over the past year.

Some comments were received from the floor in respect of falling attendance and
membership. These comments have been taken and will be looked at.
In particular it was pointed out that members without access to the internet were
not aware of what activities were planned and could mail shots be brought back.
Paul G3VJF pointed out that this had been done in the past and it had been
dropped because it was a particularly onerous task. However we would make copies
of the calendar available at meetings and those who knew of members who lived 
near to them could take them and deliver them on behalf of the club
This was accepted

Item 3. 
Before the secretary Paul G3VJF gave his report, The Chairman thanked Paul for all
his hard and devoted work over the past 20 years or more and pointed out that 
since Paul had done the job for so long, thought should be given at some point 
to allowing Paul to step-down when he wished.

Secretary's report
Paul reviewed the past years activities and highlighted some in events in particular
the BBQ, Cheese and Wine and the talk by Oliver DL9AO on his DX ped to Cambodia

Item 4. Treasurers report
Since John M1DHI was absent in Spain, Erwin G4LQI in his capacity as auditor was asked to 
present the accounts.
Erwin G4LQI went through the accounts sheet explaining each item.
The accounts were voted on and accepted by the floor.

Erwin G4LQI proposed a vote of thanks to John M1DHI and Allan G7RBB for their work over the
past year in collecting monies and dealing with the accounting.
This was accepted and carried by the floor.

Item 5.Election of Club Officers.
No elected officer had indicated that they had wished to resign.
George G3NIR indicated that he was willing to continue in the Chair for another year 
Paul G3VJF also said he would continue for another year.
It was proposed by Eileen M3TTA and seconded by Ron G3MDT that the officers 
be reelected.
This was carried unanimously by the floor.
Therefore
George G3NIR,Chairman
Paul G3VJF Secretary 
John M1DHI Treasurer
will continue as elected officers.

Item 6. Members of the committee.
There had been one member who had tendered his resignation Pete M1FZL, he was
unable to continue as a committee member as his work load did not allow him time to
attend committee meetings. This was accepted.
Erwin G4LQI indicated he would like to stand down due to advanced years. This was
accepted. 
Therefore there were 2 vacancies on the committee, after discussion it was decided
only one would be filled, that being the vacancy of Erwin G4LQI.
It was put to the floor for a volunteer, after some discussion Paul G3VJF proposed that 
Eileen M3TTA be elected to the committee, This was seconded by Alan G7RBB. carried 
by the floor.
Therefore the committee is now,
Karl M1DFM, Alan G7RBB,Graham G1PVA and Eileen M3TTA

During the Break the Construction contest was judged By Graham G1PVA and Pete G7TDD
There were two entries, 
An ATU designed and built by Ron G3MDT 
A QRP transceiver kit built by Bob 2E0ATZ.
The winner was Ron G3MDT for his ATU
second Bob 2E0ATZ for QRP 80m transceiver.
The Chair thanked them both for their entries and was glad that some people were still
constructing and both should be commended for this.

Item 9. Replacement for the inter-club quiz.
After discussion across the floor it was decided that initially an intra-club quiz be 
organised on the lines of a "Wine and Wisdom" quiz and Alan G7RBB was co-opted
to organise this
Alan G7RBB to report back on this.

Item 10. The Christmas dinner.
It was felt that the dinner held last year at the Rising Sun was a 
great success and that this years dinner should be held again at the Rising Sun, 
Beltinge. 
Paul G3VJF will contact the Rising Sun and obtain a booking for the
6th of December and then publish the menu on the website and in hard copy
Members are encouraged to book early so that we can finalize the numbers with
The Rising Sun.

Item 11. Any other business.
i. Meetings per month, it was put to the members that since numbers attending
are falling how would they feel about cutting the meetings to one per month.
After much discussion it was decided to continue as we are at present and
meet twice a month. The meetings would take the following form.
One meeting would be instructive/constructive
The second an operating evening using digital modes that could be displayed 
using the projector.
This was carried unanimously

ii. Erwin G4LQI discussed the possibility of a technical publication which could be published
on the web and shared with other clubs and also using their technical articles.
After some discussion Erwin G4LQI was asked to investigate what technical material was
available from other clubs which could be used.
Erwin G4LQI will report back later.

iii. Karl M1DFM pointed that the last Minnis meeting was a sucess, after some discussion
it was thought that next Junes meeting could be used by the club as an outdoor activity.

iv. It was proposed by Roly G7GTD that Dennis G4SOT our last Chairman be made an
honorary member in recognition of the hard work he had done for the club during his long
term as Chairman.
This was seconded by Karl M1DFM and carried unanimously by the floor.
Dennis will be informed by Email of this Honour. He is the first Honorary member
in the history of the EKRS.

There being no further business the meeting closed at 2145